Patient Group Minutes of Meeting

The minutes of the Patient Group meetings are below - please click any of the individual links to open the document.

If you would like to join the Patient Participation Group, click here to use our Secure Online Form.

Download Minutes from 2016 here

Monday 12th December 2016

Download Minutes from 2017 here

Monday 6th March 2017

Monday 24th April 2017

Monday 5th June 2017

Monday 17th July 2017

Monday 4th September 2017

View Current Minutes - 4th September 2017 here

Woodlands Family Medical Centre

               Notes of a meeting of WPPG held on Monday 4th Sept 2017



Doug (DL) - Chairman

Elizabeth (EB) - Vice Chairperson

Mrs Sharon Leonard (SL) – Practice Manager

Ms Michelle Marshall (MM) - Deputy Practice Manager

Christine (CD)

Mike (MR)

Derek (DB)

Jennifer (JW)

Andrew (AP)

Dr Oji (GP registrar)

Ms Raju (5th year medical student)



Ian (IK), Anne (AH)



Naseem (NA), Nancy (NM), Jodie (JC)


Minutes of the last meeting:

The minutes of the last meeting, 17th July 2017, were accepted as being a true record.


Updates of outstanding Action points:

AP102 – Attempt to contact other local PPGs in an effort to identify best practices etc. DL read out an email he’d received from the Norton M.C. ppg and it was agreed that both groups were very similar –CLOSED


AP105 – Invite Dr Oji to the next meeting.

Dr Oji, the new GP Registrar, not only gave a brief outline to his career to date but also stated that he was looking forward to the next six months / working at Woodlands F.M.C. -- CLOSED


Dr Oji was also accompanied by Ms Raju, a 5th year medical student. She explained that she was on her GP rotation and that this was her first day at the practice. The group welcomed them both. 


Planned Business:

Annual ratification of the constitution (All).

The group members felt that the constitution was still ‘fit for purpose’ however they did want to make an addition to the membership section in regards to members that consistently miss meetings without any communication – see the updated constitution for the final wording.

** See also any other business.


Election of Officers (All).


Doug was proposed, seconded and elected – DL accepted.

Vice chairperson

Elizabeth was proposed, seconded and elected – EB accepted.

Secretary (note taker)

Christine was proposed, seconded and elected – CD accepted.  

* Jennifer is prepared to carry out this task if and when required.


Staffing levels (AH)

Unfortunately AH couldn’t make the meeting so DL read out her email. SL stated that there wasn’t any staffing problems in this area.

SL went onto say that if our practice nurses weren’t available then patients could always be seen via the remote booking facility (up to 9pm) at other practices e.g. at Tennant St. 


Practice Accommodation / Information:

SL informed the group about the following:-

  • That the flu vaccines arrive September 25th and they will be a dedicate clinic Monday to Friday + Wednesday evenings (when the practice has its late night opening).
  • There is going to be a dedicated ‘Dementia kiosk’ where people can not only get information but also, if they are worried about anyone, they can leave their details.
  • E consult any request, via this system, is always reviewed / answered by a GP.
  • MJOG will be introduced on September 14th.


SL asked if any of the group would be willing to assist the practice by demonstrating the various on line facilities. DL will draw up a list and then liaise with SL in order to arrange a suitable time for some ‘in-house training’  

Various Action Points ALL, DL & SL


Any Other business

** MR read the section of the constitution that was about influencing the provision of secondary healthcare and social care locally (sect 3 point 7) and went on to suggest / ask:-

  • If it would be possible that when any item, regarding the above, was on the agenda an appropriate a member of the medical staff should attend (GP or nurse) that meeting?
  • Was there anything the practice needed funds for?
  • In respect to the flu season, there needed to be more publicity when these were available etc. We (WPPG) should also republish the ‘Tip of the Month’ that already exists on this topic.


Meeting closed at 3 pm

The next meeting will be held on Monday 16h October 2017 at 1.30pm


These are abridged minutes and if any patient would like further information they should contact WPPG, this can be accomplished by simply leaving their name / contact details with the practice.


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